Executive Board
The Executive Board is the governing body of the lodge.
Description: (found in the lodge by-laws - to find out more please refer to the by-laws)
Duties of Lodge Officers, Chapter Officers Lodge Committees
Lodge Officers
Lodge Chief
Is the principle officer of the Lodge
Is responsible for the total Lodge program
Supervises the work of all officers and committees of the Lodge
Supervises the work of the chapters
Presides at all Lodge meetings
Serves as the Chairman of the Lodge Executive Board
Serves as youth representative on the Council Executive Board and Council Camping and Activities Committee (or his designee).
Prepares the agenda for the Lodge Executive Board meeting
Appoints all committee chairmen with the approval of the Lodge Adviser
Appoints all ad hoc (temporary) committees such as the Vigil and Nominating Committees
May call special meetings of the Lodge or Executive Board with the approval of the Lodge Adviser or Council Executive.
Lodge Vice-Chief of Program
Is responsible for OA Troop / Team Representative Committee
Is responsible for the execution of the duties assigned to the Spirit, Activities & Service, and Camping Promotions and Ceremonial Team Committees
Is responsible for the Indian Lore exhibitions
Serves as the Chairman of the Activities & Service Committee
Shall become the Lodge Chief in the event there is a vacancy
Presents a written report of the activities of the committees under his charge at each Lodge Executive Board meeting
Is responsible for the Fellowships, Annual Banquet, and training
Assumes all duties assigned to him by the Lodge Chief
Lodge Vice-Chief of Inductions
Is responsible for the execution of the duties assigned to the Elangomat, Unit Elections and Brotherhood Committees in addition to the Camp Chief, Ceremonial and Ceremonial Support Teams.
Is responsible for the Ordeals
Is responsible for the execution of Pre-Ordeal, Ordeal, Brotherhood and Vigil Ceremonies
Serves as Chairman of the Unit Elections Committee
Presents a written report of activities of the committees under his charge at each Lodge Executive Board meeting
Is responsible for training of the Chapter Election Teams
Is responsible for training Elangomats
Assumes all duties assigned to him by the Lodge Chief
Lodge Vice-Chief of Indian Affairs
Is responsible for the execution of the duties assigned to the Indian Lore
Committee, Drum Team, Dance Team, And Flute Team
Is Responsible for Indian Lore exhibitions
Will work with the Vice- Chief of Program and the Vice- Chief of
Inductions to plan and organize Indian Affairs activities during the lodge events
Presents a written report of the activities of the committees under his charge at each Lodge Executive Board meeting
Assumes all duties assigned to him by the Lodge Chief
Consults with the ceremony team and the lodge regarding the accuracy and authenticity of costumes and Native American cultures
Lodge Vice-Chief of Administration
Is responsible for the execution of the duties assigned to the Publication, Telecommunications and Finance Committees
Serves as Chairman of the Publications Committee
Records the minutes of each Lodge Executive Board meeting and Lodge Business meetings.
Prepares a typed copy of the minutes for the Lodge Chief and the permanent records within ten days of the meeting
Supervises check in for all events
Is responsible for execution of duties assigned to the Membership Committee
Is responsible for maintaining up-to-date membership records
Is responsible for issuing Life Memberships and maintaining records of Life Member Lodge Pocket Flap patches
Is responsible for getting future Lodge Event information to Chapter Chief’s and District Executives for presentation at District Round Tables
Is responsible for submitting the article each month to the Council newsletter, "The Backpack"
Is responsible for the Lodge Web Page
Is responsible for all Lodge correspondence
Is responsible for getting an article in the Section Newspaper
Is responsible for the quarterly preparation of the "Legend"
Reviews Brotherhood candidate’s letters
Presents a written report of activities of the committees under his charge at each Executive Committee meeting
Assumes all duties assigned to him by the Lodge Chief
Lodge Quartermaster
Is responsible for the maintenance and secure storage of all Lodge property, historical and memorabilia items
Responsible for the sale of items at all Lodge functions
Establishes and maintains inventory of Lodge supplies and property
Presents a written report of sales after each activity at each Executive Committee meeting
Presents a quarterly inventory report of: a) value of current inventory b) year to date purchases c) year to date sales d) year to date profit / loss
Is responsible for the Lodge Cook Team
Establishes a Physical Arrangements group which take care of tool and work equipment check out / in at all Lodge work events
Presents a report of inventory to the Lodge Executive Board semiannually
Assumes all duties assigned to him by the Lodge Chief
Chapter Officers
Chapter Chief
Is the principle officer of the chapter
Is responsible for the total chapter program
Supervises the work of all officers and committees of the Chapter
Presides at all chapter meetings
Serves as the Chairman of the Chapter Executive Committee
Prepares the agenda for the Chapter Executive Committee meeting
Appoints all Chapter committee chairmen with the approval of the chapter Adviser
Appoints all Chapter ad hoc (temporary) committees
May call special meetings of the chapter or Chapter Executive Committee with the approval of the Chapter Adviser
Responsible for their portion of the cold weather programs and skits during lodge fellowships
Assumes all duties assigned to him by the Lodge
Chapter Vice Chief
Is responsible for the execution of the duties assigned to the Chapter Unit Elections
Serves as the Chairman of the Chapter Unit Elections Committee
Is responsible for training the Chapter Election Teams
Presents a written report of activities of the committees under his charge at each Chapter Executive Committee meeting
Works in cooperation with the Lodge Vice-Chief of Inductions
Works with Elangomat Committee in training Elangomats
Assumes all duties assigned to him by the Chapter Chief, Lodge, and Vice-Chief of Inductions
Chapter Vice-Chief of Administration
Is responsible for the execution of the duties assigned to the Publication and Telecommunications Committees
Records the minutes of each chapter Executive Committee meeting and prepares a typed copy for the Chapter Chief and the permanent records within ten days of the meeting
Is responsible for all chapter correspondence
Is responsible for getting an article to the Lodge Vice-Chief of Administration for each issue of "The Legend"
Member of the lodge publications/telecommunications committee
Assumes all duties assigned to him by the Chapter Chief and Lodge Vice-Chief of Administration
Lodge Committees
OA Troop Representative: This committee has the following responsibilities. Serves as a communication link between the lodge or chapter and the troop / team, encourages year round and resident camping in the troop / team, encourages older Scout participation in high adventure programs, encourages Scouts to actively participate in community service projects, assists with unit elections, assists with leadership skills training in the troop, encourages Arrowmen to assume leadership positions in the troop and encourages Arrowmen in the troop to be active participants in the lodge and/or chapter activities and to seal their membership in the Order by becoming Brotherhood members.
Camping Promotions Committee: This committee reports to the Vice-Chief of Program. Responsible for Cold Weather Camping/Training, and “Where to Go Camping ” guide. Is also responsible for the coordination of the Council camping promotions dinner.
Unit Elections: The Vice-Chief of Inductions chairs this committee. Contacts each Scout Troop to set up an OA election. A team from the committee then visits each troop, requesting a visit, and conducts an election, using the procedures set up in the Unit Election Ceremony. This committee is divided up into chapter committees, each with a chapter election chairman.
Activities and Service: The Vice-Chief of Program chairs this committee. Responsible for the planning and successful execution of all Lodge functions and service projects such as the Fall Fellowship, Annual Banquet, Rotary Scout Show, Spring Fellowship, and Beaver Festival.
Elangomat: Responsible for all aspects of the Ordeal, except ceremonies. Recruits Elangomats and oversees the discharge of their duties. Responsible for preparing the candidates for full Lodge Membership; supports and encourages all new Arrowmen through the Brotherhood. Administers the Honor Elangomat program. This committee reports to the Vice-Chief of Inductions.
Brotherhood: Contacts all Lodge members who are eligible for Brotherhood membership and helps them prepare for Brotherhood. The committee is responsible for the Brotherhood review and the distribution of information pertaining to Brotherhood membership. The members of this committee help through individual counseling with candidates, and should strive to involve as many Brotherhood and Vigil members as possible. This committee reports to the Vice-Chief of Inductions.
Ceremonial: Responsible for all Lodge ceremonies. This includes site selection and preparation, training of characters, and proper execution of the ceremonies as set forth in ceremonial pamphlets. This should be done in such a way as to uphold the true meanings of the ceremonies.
Drum Team: The Catawba Lodge drum team performs with or without the dance team
Dance Team: Responsible for training and maintaining an Indian Dance Team for the purpose of upholding the tradition of the Native Americans, upon which the Order of the Arrow was founded. The Dance Team performs for Cub and Scout Groups, as well as schools and other organizations.
Membership: Is responsible for the records of each member of the Lodge and all registrations for Lodge functions. The committee updates the membership records and prepares the information for the Lodge charter renewal in December. This committee reports to the Vice-Chief of Administration.
Publications/Telecommunications: The Lodge Vice-Chief of Administration chairs this committee. Responsible for the editing and publishing of "The Legend", the Planbook, and supervises the web page sub-committee. They also issue any special notices that may need to be mailed to Lodge members. Makes telephone contact with members of the Lodge or Chapter two weeks prior to an upcoming event and maintain their support for the Lodge. Communicates urgent messages to the Lodge or Chapter membership.
Spirit: Develops enthusiasm and involvement from all Lodge members at all events. This committee reports to the Vice-Chief of Program.
Indian Lore: Puts on Indian displays at fellowships.
Memorabilia: Maintains the history of the Lodge. Handles all recommendations with regards to memorabilia i.e. design, quantity, pricing, cost and who can purchase. This committee reports to the Lodge Quartermaster.
Finance: Prepares a Lodge budget for the coming year and presents it to the LEB at the November meeting. They handle check-in at Lodge events. Prepares a written report of Lodge finances at each Executive Committee meeting.
Cook Team: Prepares meals for all Lodge functions as needed. Coordinates all kitchen and dining activities. This committee reports to the Lodge Quartermaster.
Special Committees: These committees are created for special short term needs. Some of these committees are Nominations, Vigil, Dixie Fellowship, National Order of the Arrow Conference and Anniversary. Other committees may be formed as needed. The Lodge or Chapter Chief appoints these committees.